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Know where every dollar went.

Invoices, expenses, books and GCT figures in one place. Operate keeps the double-entry underneath, so you never have to think about it.

Get early access Try the GCT helper
Operate books screen showing profit and loss, cash flow and what the business owns and owes, with sample data

Invoices that look like a business sent them.

Start with a quote, turn it into an invoice in one tap, and keep track until it is paid.

Operate invoice list with status tabs for draft, sent, viewed, part paid and paid, sample data
Every invoice with its status.
Operate receivables screen showing who owes money and for how long, sample data
Who owes you, and for how long.

Quotes to invoices

Send a quote. When the customer says yes, turn it into an invoice without retyping a line.

Terms you pick

Due on receipt, 7 days, 14 days, 30 days. Tap a chip, the due date follows.

GCT per line, only if you charge it

Once you say you are GCT registered, each line carries GCT. Before that, it never appears.

TRN and GCT number on the document

Your details sit on every invoice so your customer's bookkeeper has what they need.

A4 PDF

A clean page you can print, email or save.

Open in WhatsApp

Operate prepares the message and the PDF. You read it, then you send it.

Viewed status

See when a customer has opened the invoice, before you chase.

Part payments

Record what came in, by cash, transfer or check. The balance updates itself.

Statements

One page per customer: every invoice, every payment, what is left.

Reminder drafts you edit and send

A polite note, already worded. Change it, then send it yourself. Nothing goes out on its own.

Credit notes are the only way to correct a sent invoice. The original stays as it was, the credit note shows what changed and why.

Ageing: see the late ones first

Every unpaid invoice falls into one of five groups, so you know where to start.

  • Not yet dueWithin terms
  • 1 to 30 daysPast due
  • 31 to 60 daysTime to call
  • 61 to 90 daysOverdue
  • Over 90 daysNeeds a decision

Your trust book, written down properly.

Some customers buy now and pay later. Each one gets a balance and a dated list of what they took and what they paid.

  • See each customer's balance at a glance.
  • Record a payment the day it arrives.
  • Send a statement so nobody has to remember.
  • Sales on account never count in the cash drawer.
Informal business: Trust book Registered: Accounts receivable

Same data, new name. Nothing is retyped when your business registers.

Trust book: Miss Pearl

Example, fictional customer.

3 Oct, goods on account4,500.00
10 Oct, payment received (cash)-2,000.00
17 Oct, goods on account1,850.00
Balance, J$4,350.00

Snap the receipt. Confirm what it says.

  1. 1

    Snap

    Take a photo of the receipt or the supplier bill.

  2. 2

    Check

    Operate fills in supplier, date, total and GCT as a Suggestion. Fix anything that is wrong.

  3. 3

    Confirm

    Nothing is saved until you confirm. Then it lands in your books.

Operate expenses screen with a receipt photo and suggested fields waiting for confirmation, sample data

  • Input GCT captured

    The GCT you paid on purchases is recorded with each expense, ready for your return.

  • Categories

    Rent, stock, fuel, wages, repairs. Pick one, or change it later with a reason.

  • Supplier bills

    Enter a bill now, mark it paid when you pay it. See what you owe each supplier.

Books you can read without an accountant.

Every sale, bill and payment is posted as double-entry underneath. You see plain reports on top.

Operate books on a desktop browser showing profit and loss and balance sheet with sample data

Books in the browser. Sample data.

The three reports you actually use

Profit and lossWhat you earned and spent
Cash flowWhat came in and went out
What you own and oweYour position today

Entries are never edited. A correction is a reversal with a reason, so the history stays honest.

Cashiers and staff cannot see the books. Owner and accountant can.

Month-end checklist

  • Count the drawer and close the last shift.
  • Confirm every receipt waiting as a Suggestion.
  • Record payments received on invoices and the trust book.
  • Enter supplier bills you have not yet entered.
  • Review profit and loss, then lock the month.

A working GCT helper.

Enter a month's taxable sales and taxable purchases. See what GCT you collected, what you paid, and the difference.

Amounts before GCT. Type numbers only.

Standard rate only. Zero-rated and exempt items are handled in the app.

GCT for the month

Output GCT, 15% of sales0.00
Input GCT, 15% of purchases0.00
Net to pay, J$0.00

The real flow

  1. 1

    Check sales

    Review the month's GCT sales.

  2. 2

    Check purchases

    Review the GCT you paid on purchases.

  3. 3

    Review figures

    See output, input and the net.

  4. 4

    Open TAJ

    Go to Tax Administration Jamaica yourself.

  5. 5

    Mark as filed

    Tap it once you have submitted and paid.

Operate prepares figures. You submit and pay through TAJ yourself.

What to know

  • The return is due by the last working day of the following month.
  • The GCT registration threshold is J$15,000,000 a year in taxable supplies.
  • Near the threshold, Operate prompts you. Nothing changes until you confirm.
  • GCT shows up only once you say you are registered.

Rates live in a dated statutory pack and update when the law changes.

Operate GCT return preparation screen with output and input GCT and a mark as filed button, sample data

Free, and ready when you are.

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